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Tagging and Comments

Tags are short, structured labels you attach to a file or record to communicate meaning at a glance. They provide a quick, visible signal about the status, relevance, or risk of an item — without needing to open it. Use tags to:

  • Indicate status (e.g., Reviewed, In review)
  • Highlight priority (e.g., High priority)
  • Flag risk or suspicion (e.g., Suspicious, POI)
  • Assign next steps (e.g., Needs translation, Follow up)

Tags solve those by making triage visible:

  • Reduce duplicate work: “Reviewed” tells others not to re-check unnecessarily
  • Focus attention: “High priority” and “Suspicious” surface the right items first
  • Coordinate teams: “Needs translation” or “Needs peer review” routes work to the right people
  • Create an audit trail of collaboration (especially when paired with comments): what was flagged, when, and by whom

Comments​

Comments are free-text notes attached to a file or record. They allow investigators to provide context that a tag alone cannot capture. Use comments to explain why an item was tagged or to record investigative observations. For example:

Flagged as suspicious because the metadata timestamp conflicts with the chain-of-custody log.

Best practice​

Use tags to communicate clear, standardized signals that can be scanned quickly across the workspace.
Use comments to capture explanations, reasoning, or instructions that require more detail.