Report Creator
Overview
Report Creator generates a draft police report or legal affidavit from your case materials. You load files from a Workspace, choose a document type, enter optional case details, and generate a .docx file you can edit. Inputs are case documents and supporting materials, and optional Link Chart data for entity selection. Outputs are a Word document saved to your computer or to a workspace location. AI output requires review and editing before you finalize or submit it.
When to Use This Application
- You need a first draft narrative from multiple case files for a report or affidavit.
- You need a consistent document structure for repeated report types (report, search warrant affidavit, arrest warrant affidavit).
- You need to include key entities from a Link Chart and focus the document on a defined set of people or subjects.
- You need to generate a Word document for further editing, approval, or conversion to PDF.
- You need to assemble a timeline-style narrative from mixed evidence sources.
Before You Begin
- Collect the case materials you want to use (documents and supporting files).
- Confirm you have access to the Workspace that contains the source files.
- If you plan to save the output to a workspace, confirm you have write access to the destination folder.
- If you plan to filter entities, confirm your case includes Link Chart files with the entities you want to reference.
Step-by-Step Walkthrough
Step 1 — Load your files
Load case files using one of these methods:
| Method | Description |
|---|---|
| From your workspace | If you launch Report Creator from a folder, case, or Link Chart, the app loads those files automatically |
| Manual upload | Drag and drop additional files into the uploader |
Review Currently selected files before you continue. The table shows each document’s name, type, and folder so you can confirm the right materials are included.
Step 2 — Filter entities from Link Charts (optional)
Use this step when your case includes relationship graphs and you want to limit the report to specific entities.
- Toggle Filter entities from linkcharts.
- Review the entity list that appears.
- Select the entities to include using checkboxes.
- Navigate pages if the list is long.
Skip this step if you do not need entity-level control.
Step 3 — Choose your report type
Select the document type using the dropdown:
| Document type | Purpose |
|---|---|
| Report | Standard case narrative |
| Affidavit | Legal affidavit |
If you select Affidavit, a second dropdown appears. Select one of:
- Search Warrant
- Arrest Warrant
- Subpoena Request
- Surveillance Warrant
- Emergency Order
- Consent Form
Your selection controls the template and the form fields shown in the next step.
Step 4 — Fill in the form
After you select a document type, the app shows a form with fields relevant to that type. All fields are optional. You can fill missing details after generation.
Common examples include:
| Document type | Common fields |
|---|---|
| Report | Officer name, case number |
| Affidavit | Affiant name, residence, dates, locations, surveillance details, witness name |
Use the narrative context text area to add background the files do not contain. Include constraints, priorities, or instructions that affect how the document should read.
Step 5 — Generate the document
Select Generate to start. The app:
- Reads and processes the loaded files
- Builds a chronological narrative from the materials
- Applies the selected template and formats the output as a Word document
A progress indicator shows while the document is generated. Duration depends on the amount of material.
When generation completes, the app shows a success message and two actions for saving.
Step 6 — Save or download your document
After generation, choose one of these options:
| Option | Result |
|---|---|
| Download | Saves the .docx file to your computer |
| Save and Open | Saves the .docx file to a workspace and opens it in the document editor |
If you choose Save and Open, configure:
- destination workspace
- folder path
- filename
Understanding the Output
The output is a Word document (.docx) generated from your files and your form inputs.
- Reports typically include:
- A narrative summary of the case
- Key dates formatted in italics
- Main subjects formatted in bold
- A header with current date and case number
- Person profile cards on additional pages (with photos when available from graph data)
- Affidavits typically include:
- An opening summary
- A chronological list of events
- A conclusion with the judicial reasoning
- Affiant details and relevant dates populated from your form entries Treat the document as a draft. Verify facts, names, dates, and legal language before you distribute or submit it.
Saving and Exporting Results
Report Creator provides two output paths:
| Option | What it does | Destination | Settings |
|---|---|---|---|
| Download | Saves the generated .docx locally | Your computer | None |
| Save and Open | Saves the generated .docx to a workspace and opens it for editing | Selected workspace folder | Destination workspace, folder path, filename |
If you need PDF output, export from Word after you review edits.
Tips for Best Results
- Load all relevant documents before generation. Missing materials reduce detail and can distort chronology.
- Use the narrative context field to add background and constraints the documents do not contain.
- Filter entities from Link Charts when the case contains many entities and you need a focused report.
- Treat AI output as a draft. Review and edit the document before final use.
- Enter officer and case identifiers when available, but fill them later if needed.
Known Limitations
| Limitation | Explanation |
|---|---|
| Generated text may omit details or misinterpret context | Incomplete or inconsistent source material affects output quality |
| Entity filtering depends on Link Chart quality | Missing or incorrect chart entities affect the selection list |
| Output requires human review | Accuracy, formatting, and legal suitability must be checked before use |