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Report Creator

Overview​

Report Creator generates a draft police report or legal affidavit from your case materials. You load files from a Workspace, choose a document type, enter optional case details, and generate a .docx file you can edit. Inputs are case documents and supporting materials, and optional Link Chart data for entity selection. Outputs are a Word document saved to your computer or to a workspace location. AI output requires review and editing before you finalize or submit it.

When to Use This Application​

  • You need a first draft narrative from multiple case files for a report or affidavit.
  • You need a consistent document structure for repeated report types (report, search warrant affidavit, arrest warrant affidavit).
  • You need to include key entities from a Link Chart and focus the document on a defined set of people or subjects.
  • You need to generate a Word document for further editing, approval, or conversion to PDF.
  • You need to assemble a timeline-style narrative from mixed evidence sources.

Before You Begin​

  • Collect the case materials you want to use (documents and supporting files).
  • Confirm you have access to the Workspace that contains the source files.
  • If you plan to save the output to a workspace, confirm you have write access to the destination folder.
  • If you plan to filter entities, confirm your case includes Link Chart files with the entities you want to reference.

Step-by-Step Walkthrough​

Step 1 — Load your files​

Load case files using one of these methods:

  • From your Workspace: If you launch Report Creator from a folder, case, or Link Chart, the app loads those files automatically and lists them in Currently selected files.
  • Manual upload: Use the file uploader to drag and drop additional files into the app. You can upload multiple files at once.

Review Currently selected files before you continue. The table shows each document’s name, type, and folder so you can confirm the right materials are included.

Step 2 — Filter entities from Link Charts (optional)​

Use this step when your case includes relationship graphs and you want to limit the report to specific entities.

  1. Toggle Filter entities from linkcharts.
  2. Review the entity list that appears.
  3. Select the entities to include using checkboxes.
  4. Navigate pages if the list is long.

Skip this step if you do not need entity-level control.

Step 3 — Choose your report type​

Select the document type using the dropdown:

  • Report — Standard case narrative.
  • Affidavit — Legal affidavit. If you select Affidavit, a second dropdown appears. Select one of:
  • Search Warrant
  • Arrest Warrant
  • Subpoena Request
  • Surveillance Warrant
  • Emergency Order
  • Consent Form

Your selection controls the template and the form fields shown in the next step.

Step 4 — Fill in the form​

After you select a document type, the app shows a form with fields relevant to that type. All fields are optional. You can fill missing details after generation.

Common fields include:

  • For reports:
    • Officer name
    • Case number
  • For affidavits:
    • Affiant name and residence
    • Type-specific details (dates, locations, surveillance means, witness name)

Use the narrative context text area to add background the files do not contain. Include constraints, priorities, or instructions that affect how the document should read.

Step 5 — Generate the document​

Select Generate to start. The app:

  • Reads and processes the loaded files
  • Builds a chronological narrative from the materials
  • Applies the selected template and formats the output as a Word document

A progress indicator shows while the document is generated. Duration depends on the amount of material.

When generation completes, the app shows a success message and two actions for saving.

Step 6 — Save or download your document​

After generation, choose one of these options:

  • Download
  • Saves the .docx file to your computer. Open it in Word to edit. Export to PDF if needed.
  • Save and Open
  • Saves the .docx file to a location in your Workspace and opens it in the document editor. Configure:
    • Destination workspace
    • Folder path
    • Filename

Understanding the Output​

The output is a Word document (.docx) generated from your files and your form inputs.

  • Reports typically include:
    • A narrative summary of the case
    • Key dates formatted in italics
    • Main subjects formatted in bold
    • A header with current date and case number
    • Person profile cards on additional pages (with photos when available from graph data)
  • Affidavits typically include:
    • An opening summary
    • A chronological list of events
    • A conclusion with the judicial reasoning
    • Affiant details and relevant dates populated from your form entries Treat the document as a draft. Verify facts, names, dates, and legal language before you distribute or submit it.

Saving and Exporting Results​

Report Creator provides two output paths:

  • Download
    • What it does: saves the generated .docx to your computer
    • Where it ends up: local download folder
    • Settings: none
  • Save and Open
    • What it does: saves the generated .docx to a workspace location and opens it for editing
    • Where it ends up: selected Workspace folder path
    • Settings: destination workspace, folder path, filename If you need PDF output, export from Word after you review edits.

Tips for Best Results​

  • Load all relevant documents before generation. Missing materials reduce detail and can distort chronology.
  • Use the narrative context field to add background and constraints the documents do not contain.
  • Filter entities from Link Charts when the case contains many entities and you need a focused report.
  • Treat AI output as a draft. Review and edit the document before final use.
  • Enter officer and case identifiers when available, but fill them later if needed.

Known Limitations​

  • Generated text can omit details or misinterpret context when source material is incomplete or inconsistent.
  • Entity filtering depends on Link Chart quality. Incorrect or missing entities in charts affect the selection list.
  • Output requires human review for accuracy, formatting, and legal suitability.