Record Properties and Fields
A record stores information as fields (also called properties) defined by the Ontology. The concept assigned to a record—for example Person or Organization—determines what information can be stored and how it is interpreted across the platform. The Ontology defines several aspects of a record’s structure:
| Element | Description |
|---|---|
| Available fields | The properties that can be stored for the record |
| Data types | The allowed data formats, such as text, number, date, location, or lists |
| Required fields | Fields that must be completed when creating or updating a record |
This structure ensures that records remain consistent across Octostar, allowing Search filters, dashboards, and apps to interpret the data reliably.
Record Viewer
In the Record Viewer, fields are typically grouped into sections for easy scanning and updating. Note the following:
- Read-Only or Hidden Fields: Some fields may be read-only or hidden based on your permissions and organizational configuration (e.g., rules set in the Schema Editor).
- Missing Fields: If a field is missing, it might not be part of the concept in the Ontology, could be configured as hidden, or the record might originate from a connected system with restricted editing capabilities.