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Audio Transcription

Overview​

Audio Transcription converts audio recordings into timestamped text. You open it from an audio file or folder in your Workspace, run transcription, and optionally generate a translation in a target language. Outputs include editable transcripts with timestamps and exported files in selectable formats. AI output requires review, especially for noisy audio and for names, addresses, and specialized terms.

When to Use This Application​

  • You need a written transcript of an interview, call, or recording for review or disclosure.
  • You need searchable text from long recordings and want to filter for keywords before saving.
  • You need both the original transcript and a translation for collaboration or reporting.
  • You need an export format suitable for subtitles or downstream tools (for example SRT).
  • You need to process multiple recordings in one batch by transcribing a folder.

Before You Begin​

  • Store the audio files in a Workspace folder you can access.
  • Confirm your audio format is supported (for example MP3, WAV, FLAC, M4A, OGG).
  • If you plan to save outputs, confirm you have write access to the destination folder.

Step-by-Step Walkthrough​

Step 1 — Open the application​

Open the app from your workspace in one of these ways:

  • Single file: Right-click an audio file and select Transcribe Audio.
  • Folder: Right-click a folder and select Transcribe Audio to load all audio files in that folder. After launch, the app loads the selected files and shows a status indicator for each file.

Step 2 — Review the main screen​

After files load, the main screen shows:

  • A file list for the loaded audio files
  • An embedded audio player
  • Transcription options Use the audio player to preview the recording before you start transcription.

Step 3 — Transcribe audio​

To run transcription, select Transcribe!. The app:

  • Detects the spoken language automatically
  • Transcribes the audio
  • Shows a progress bar while processing
  • Displays the transcript with timestamps when complete Each timestamp links the text segment to the point in the audio where it was spoken.

Step 4 — Transcribe with Translation (Optional)​

Use translation when you need the transcript in another language.

  1. Enable Translation: Check the Include audio translation option.
  2. Select Language: Choose a target language from the dropdown menu.
  3. Start Transcription: Click Transcribe!.

The progress bar will show:

  • Transcription: First half
  • Translation: Second half

After processing, the app displays the original transcript alongside the translation.

Available Target Languages:

  • English
  • Spanish
  • French
  • German
  • Italian
  • Portuguese

If a direct translation path isn't available, the app automatically routes through English.

Step 5 — Review and edit the transcript​

Use the timestamp buttons to verify content:

  • Play the audio in the embedded player.
  • Select a timestamp to jump to that moment in the recording.

Edit content directly in the transcript:

  • Click into any transcription or translation text field.
  • Enter corrections.

Edits remain in the current session and are included when you export.

Step 6 — Filter results (optional)​

Use filtering to find specific topics or words in long recordings.

  1. In the left sidebar, enter one or more keywords in the filter input.
  2. Review the filtered list of segments that match.

You can filter in two modes:

  • Per-file filtering: applies only to the current file
  • Global filtering: applies the same filter across all loaded files

Toggle the global mode using the global filter switch in the sidebar. The filter uses smart keyword matching. For example, searching for “run” matches “running” and “ran”. When translation is enabled, matching works across both the transcription language and the translation language.

Step 7 — Save transcripts​

Use the save options panel in the left sidebar.

Choose what to save​

  • Current file
  • All files

Choose content type​

  • Transcription
  • Translation (only if translation is enabled)

Choose sections​

  • All sections
  • Filtered sections only

Choose output format​

Select the output format from the format list.

Choose where to save​

  • Original folder: saves alongside the source audio file
  • Custom workspace folder: select a folder path in your workspace

Save​

Select Save Transcripts. The app shows a confirmation message after saving. The saved file is linked to the source audio file in the workspace.

Understanding the Output​

After transcription, you work with a timestamped transcript displayed in a three-column layout. Key behaviors:

  • Each row represents a sentence or spoken segment.
  • Each row includes a timestamp you can select to jump playback to that moment.
  • When translation is enabled, the app displays original and translated text side by side.
  • You can edit text directly, and those edits carry into exported files.

Saving and Exporting Results​

You export transcripts using the save options panel.

  • What you save:
    • Current file or all files
    • Transcription and/or translation
    • All sections or filtered sections only
  • Where output ends up:
    • Original folder, or
    • A custom folder path in your Workspace
  • What formats you can export:
    • Selectable formats from the output format list

If you save filtered sections only, the exported file includes only the matching segments and their timestamps.

Tips for Best Results​

  • Use clear audio recordings. Background noise reduces accuracy.
  • Use timestamps to verify names, addresses, and critical statements.
  • Filter before saving when you only need a segment of a long recording.
  • Use folder-level transcription for batch processing, then save All files once.
  • Review translations for proper nouns and legal terminology. Replace terms manually where needed.
  • Keep the original transcript alongside the translation when sharing outputs.

Known Limitations​

  • Transcription accuracy drops with noisy audio, overlapping speakers, and heavy accents.
  • Automatic language detection can misclassify short clips or mixed-language recordings.
  • Translation quality varies by language pair and domain terminology.
  • Smart keyword matching can include related word forms that you did not intend. Validate filtered exports before sharing.